Rights Under FERPA and ppra
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:
The right to inspect and review the student's education records within 45 days after the day Elbert School District #200 receives a request for access. Parents or eligible students who wish to inspect their child's or their education records should submit to the school superintendent or principal, a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. Parents or eligible students who wish to ask Elbert School District #200 to amend their child's or their education record should write the school superintendent or principal and clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for the purpose of the student's enrollment or transfer.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Elbert School District #200 to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office US. Department of Education 400 Maryland Avenue, SW Washington DC 20202-8520
"Recent advances in technology and telecommunications have dramatically changed the landscape of education in the United States. Gone are the days when textbooks, photocopies, and filmstrips supplied the entirety of educational content to a classroom full of students. Today’s classrooms increasingly employ on-demand delivery of personalized content, virtual forums for interacting with other students and teachers, and a wealth of other interactive technologies that help foster and enhance the learning process. Online forums help teachers share lesson plans; social media help students collaborate across classrooms; and web-based applications assist teachers in customizing the learning experience for each student to achieve greater learning outcomes" US Department of Education Protecting Student Privacy
Privacy and Protection of Confidential Student Information:
The Board is committed to protecting the confidentiality of student information obtained, created and/or maintained by the district. Student privacy and the district’s use of confidential student information are protected by federal and state law, including the Family Educational Rights and Privacy Act (FERPA) and the Student Data Transparency and Security Act (the Act). The Board directs district staff to manage its student data privacy, protection and security obligations in accordance with this policy and applicable law.
“Student education records” are those records that relate directly to a student. Student education records may contain, but not necessarily be limited to, the following information: identifying data; academic work completed; level of achievement (grades, standardized achievement test scores); attendance data; scores on standardized intelligence, aptitude and psychological tests; interest inventory results; health and medical information; family background information; teacher or counselor ratings and observations; reports of serious or recurrent behavior patterns and any Individualized Education Program (IEP). “Student personally identifiable information” or “student PII” means information that, alone or in combination, personally identifies an individual student or the student’s parent or family, and that is collected, maintained, generated, or inferred by the district, either directly or through a school service, or by a school service contract provider or school service on-demand provider.
Elbert School District #200 understands the importance of protecting student data and is committed to ensuring that data in education records, including personally identifiable information:
Is accurate, complete, timely, and relevant for the intended purpose
Is collected, maintained, used, and disseminated in a way that respects privacy and ensures confidentiality and security
Meets the goals of promoting access to the data for evaluating and monitoring educational progress and educational programs
Meets the goals of assuring accuracy to ensure that decisions relating to an individual student’s rights and educational opportunities are based on the best possible information
Is treated according to applicable laws that regulate securing the access, maintenance and transfer of student personal information
Employs security methods to protect the district network and student data from security breaches
Elbert School District #200 does not transmit PII via fax. Student records are transmitted using secure encrypted email. If you need records please contact the office at 303-648-3030 X100.
GSuite for Education
The Elbert School District utilizes Google Apps for Education (GAFE) for students, teachers, and staff. The following services are provided in Google Apps for Education:
Mail - An email account for school use managed by the Elbert School District
Calendar - A calendar providing the ability to organize schedules, daily activities, and assignments
Docs - Word processing, spreadsheet, drawing, and presentation tools similar to Microsoft Office
These services are hosted by Google on their servers and are available at any time from any Internet enabled device. Some examples of student use could include class projects, electronic portfolios and working in groups on presentations to share with others.
For information regarding G Suite’s data privacy and data stewardship please see the following links:
House Bill 16-1423-Colorado Student Data Privacy
Elbert School District #200 Policies